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This role will bear primary responsibility for integrating families into the PLS community, helping them navigate through their PLS experience and transition successfully to their next school.  This includes serving as a primary resource for parents, in coordination with the Lead Parent, on all non-educational concerns, responsibilities and communications.  This role will require exceptional interpersonal skills and a commitment to PLS’ cooperative nature.

 

Primary Responsibilities:

 

Current Family Coordinator

• Serve as primary contact for current families on non-educational concerns in coordination with Lead Parent

• Liaision with bookkeeper around fines, afterschool and before school payments, tuition payments and communicate with families to resolve any concerns, including driving exception process with PLAC

• Oversee high school application process and provide transitional support

• Attend Town Meetings; make sure notes are maintained

 

Re-enrollment Coordinator/Admissions Support

• Drive returning student enrollment, including updating tuition form, collection of tuition form information, calculation of tuitions, negotiation of exceptions, delivery and collection of contracts and related enrollment materials, and follow up with families around re-enrollment questions

• Provide pre-admissions screening support; collect data needed for Salesforce and Admissions director

• Provide back up for Admissions director in recruitment process as needed

 

Communications

• Oversee social media presence, including website content maintenance (external and internal) and Friday Flyer

• Update and maintain Salesforce database with student and family records as well as prospective family records; create annual directory

• Support ad hoc requests for Salesforce reports (e.g. from Marketing & Development Committees) and external communications

 

Co-oping Coordinator

• Coordinate Co-oping positions: including identifying and filling needed co-op roles, arranging instruction for new co-opers and reaching out to families who are behind on co-oping

• Coordinate beginning and end of year volunteer events

 

Miscellaneous

• Support overall program as needed; as a co-operative school, all staff must be flexible to support needs as they arise

• Maintain building use calendar; handle arrangements with any non-school groups utilizing the facilities

• Maintain in-school checks and cash

• Serve on administrative committee; make sure notes and documentation are maintained

• Serve as primary contact for PA Dept. of Education, including license renewal

 

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

 

Requirements

• High school diploma required; college diploma preferred

• Exceptional written and oral communication skills

• Excellent proficiency in recordkeeping, filing and organizational skills

• Strong computer skills, including word processing and document layout

• Proficient with web publishing and analytics, Google Applications, and common social media platforms; familiarity with Salesforce preferred

• Strong interpersonal skills; supervisory or volunteer coordinating experience preferred

• Willingness to engage with families, students and community to build positive learning environment, including a high degree of discretion dealing with confidential information

• Demonstrated conflict resolution skills

• Minimum of two years successful experience in office or administrative position

• Ability to maintain positive and professional attitude in dynamic team environment

• Ability to routinely climb three stories of stairs, lift up to 25 pounds, squat or kneel routinely

• Candidate must be willing to work flexible schedule including evenings and weekends to accommodate school meetings and events

 

Project Learn School is an equal opportunity employment, educational and service organization.

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Applicants should send a resume, cover letter, and statement of educational philosophy to personnel@projectlearnschool.org or Project Learn School, 6525 Germantown Ave., Philadelphia, PA 19119.